Description
Strengthen customer relationships, optimize internal processes: EXPORT|IT
Data exchange with EXPORT|IT
With the addon EXPORT|IT you have the possibility to export your data set or selected fields. The larger your customer dataset is in your company, the more difficult it is to export the data to other formats. It can quickly happen that some data is not selected or is lost when performing the export. With EXPORT|IT we offer you a reliable addon for your data export.
Use the various functions of EXPORT|IT
With EXPORT|IT you can export your data from Act! to other data types like Excel, XML or CSV. For this purpose, you can export from Act! the companies, contacts, groups, relationships, opportunities, products, user-defined tables and the database structures (fields and their attributes). You can apply filters to the export to limit the export of your data by the creation or modification date. By selecting different fields you want to export, you can exclude fields for export and thus also keep the size of the export as small as possible. The group function in Act! also gives you an advantage for EXPORT|IT, because you can add or exclude individual groups to the export. You can also specify your export according to individual conditions. You can refine the export by specifying conditions like “Skip export with zip code 34” or “Export only contacts with zip code 34”.
Create your own scheme
With EXPORT|IT you can create your own scheme. To do this, you just need to specify a name and the options you want. In the next step you connect the export to the Act! database and save your schema. The schema allows you to select a date and time when the export of your data should take place. Once you have set this, your data will be exported automatically at the desired time. To ensure the security of your data, a password is required for each scheme. After exporting your data, you can delete your configured scheme and create a new one at any time.
Choose your edition
With the DATA|SUITE Combi-Pack you can purchase EXPORT|IT in different editions: EXPORT|IT Basic, EXPORT|IT Standard, EXPORT|IT Professional and EXPORT|IT Ultimate.
With the BASIC- Edition you get a small software, which simplifies the export and integration of elementary data. Already with the Basic Edition you can link data sets with each other by assigning IDs.
The EXPORT|IT STANDARD- Edition offers you additional filters. With this edition you can extend your export functions to the communication data of your customer and sales database. You have the possibility to export your histories and notes, activities and sales opportunities, products and documents.
As an additional edition EXPORT|IT offers the PROFESSIONAL edition. You have the possibility to define data structures and user-defined tables. You can specify your export data sets and design your output size yourself. For this purpose you can use the filter functions and database analyses of EXPORT|IT professional.
With the ULTIMATE edition you get the complete package of the EXPORT|IT addon for Act!
Edition comparison
EXPORT|IT add-on editions
We offer EXPORT|IT in the editions BASIC, STANDARD and PROFESSIONAL. Please view the Function tablebelow for details on content. A short overview of the main differences can be found in the following table:
| Edition |
Short description |
| EXPORT|IT BASIC |
elementary data export |
| EXPORT|IT STANDARD |
export of communication data with elementary filter criteria and options |
| EXPORT|IT PROFESSIONAL |
export of extensive data with additional filter criteria and options |
| EXPORT|IT ULTIMATE |
export of extensive data with conditions and virtual fields |
Functional differences between EXPORT|IT editions
| Function |
BASIC |
STANDARD |
PROFESSIONAL |
ULTIMATE |
| Contacts |
|
|
|
|
| Users |
|
|
|
|
| Companies |
|
|
|
|
| Groups |
|
|
|
|
| Contacts from groups |
|
|
|
|
| Secondary contacts |
|
|
|
|
| Unique ID’s (to link corresponding data sets) |
|
|
|
|
| Histories |
– |
|
|
|
| Notes |
– |
|
|
|
| Activities |
– |
|
|
|
| Oppertunities |
– |
|
|
|
| Products |
– |
|
|
|
| Documents |
– |
|
|
|
| Export of matching data (such as activities, histories, notes) to selected superior data sets (such as contacts, companies, groups, oppertunities) |
– |
|
|
|
| Simple filters |
– |
|
|
|
| Export with/ without RTF-formatting |
– |
|
|
|
| Excel export |
– |
– |
|
|
| RTF export for Excel |
– |
– |
|
|
| Data structures |
– |
– |
|
|
| User defined tables |
– |
– |
|
|
| Pick lists |
– |
– |
|
|
| Exact definition of exported data |
– |
– |
|
|
| Selection of exported fields |
– |
– |
|
|
| Filter for dates |
– |
– |
|
|
| Automatic ** or manual execution |
– |
– |
|
** |
| Conditions |
– |
– |
– |
|
| Virtual fields |
– |
– |
– |
|
** with CRMADDON SERVICE|IT
You can upgrade from one edition to a higher edition at any time. When you upgrade to a higher version (e.g. from BASIC to PROFESSIONAL), the value of the previously bought version is credited, we do however charge 15% upgrade fee. Please contact us for more information.
Important Information
Test warranty
The fastest way to get to know a product is to test it yourself. Get an idea directly and install the software version on your computer. Here we offer you the download of the installation file. You can download this version without obligation and free of charge and install it on your computer. During the whole test phase you can get to know the complete range of functions. You can easily convert the test version into a full version. The data you have already entered in the test phase can be transferred directly to the full version. Please note that software is not returnable.
Support of Act! versions
Addons for Act! are always supported for the latest 3 Act! versions. Currently (as of 01.11.2021) these are the versions Act! v22, v23 and v24. No support can be provided for older Act! versions.
Scope of delivery
Included is the software license. Please book services like installation, support, hosting, coaching etc. separately.
Addon lifetime
Our addons are always maintained for the current 3 Act! versions. If your Act! version is discontinued, the corresponding addon will be discontinued as well. This concerns for example Act! v18 (as of 01.12.2018). You can continue to use discontinued versions of Act! and the associated addons as long as they run on your system. However, we no longer provide support and software maintenance for discontinued versions.
Please refer to the End of Life and End of Support information for Act! addons.
Updates for Act! addons
Addons for Act! are registered once for the Act! version existing at installation. As long as you stay with the Act! version you will receive addon updates for free. Please note that only the last two Act! versions are supported for our addons. If you decide to change the Act! version, you can see the prices for relicensing the addons in the matrix below. You pay only the percentage of the current retail price.
| From Act! Version to Act! Version |
Act! v18 and older |
Act! v19 |
Act! v20 |
Act! 21 |
Act! v22 |
Act! v23 |
| Act! v22 |
90 % |
60 % |
45 % |
30 % |
|
|
| Act! v23 |
90% |
75 % |
60 % |
45 % |
30 % |
|
| Act! v24 |
90 % |
90 % |
75 % |
60 % |
45 % |
30 % |
Within 60 days: free updates after the initial purchase of the next Act! version.
Within 90 days: 15% of the current list price for the upgrade after the initial purchase of an Act! version (e.g. Act! v20 to Act! v21)
If you upgrade from an Addon Edition to a higher edition (e.g. from Basic to Advanced), the previously purchased edition will be credited, but we charge 15% upgrade fee. Please contact us for more information.
Price example for an upgrade
Example:
Currently you have 5 addon licenses for Act! version v18 in use.
Now you install the Act! update for Act! v21.
The already used addon is no longer compatible with the new Act! version. You must now buy the update for all addon licenses.
The price per update license for the addon is 60% of the scale price for 5 licenses.
